Truly hassle-free
No installation or manual data backup required. We take care of this so you can focus on your workshop, accessing it anywhere, anytime, on any device.
More than 20,000+ Mechanics love MechanicDesk
Workshop Management Software
Effectively manage all aspects of your workshop with ease
Service reminder sentEmail and SMS, straight from the job
Why MechanicDesk
Intuitive. Comprehensive. Too Easy.
Effectively manage all aspects of your workshop with ease
Everything you need
We have it all - from bookings, job management, inventory management, custom invoices to vehicle history and service reminders via email or SMS.
Simple and easy to use
Intelligent auto-suggest, auto-complete and automatic address verification all mean less typing and a smoother workflow.
Features
Everything you need in one place
Open a module to see exactly what it does. One at a time, so the page stays quiet.
01Booking Diary
Create, reschedule or delete bookings in just a few clicks. Bookings are readily convertible to jobs, saving you time.
- Create bookings and reschedule them via an intuitive drag and drop diary.
- Automatic booking reminders are sent to your customers the day before the appointment via either email or SMS.
- Diary entries are colour coded to help you identify the state of any job quickly.
- Diary entries automatically span as you go along so you always have the most up to date overview of your workshop schedule.
- Filters on the Diary help you filter out irrelevant information.
- The Diary supports many different views such as the day view, week view, month view, etc.
02Invoicing/Quoting
Quick and easy invoicing/quoting with preconfigured invoice items. Convert invoices/quotes to jobs or bookings directly.
- Save commonly used invoice items to use on other invoices and quotes.
- Convert invoices directly into jobs or bookings with one click.
- Convert quotes directly into invoices or jobs or bookings with one click.
- Easily print invoices/quotes or send them to your clients via email.
- All invoice templates are fully customisable so your invoice can look exactly the way you want it to look.
03Stock Control
Know exactly what your workshop has in stock at all times. Paired with our stock alert and stock reordering helpers, your workshop will never run out of stock again.
- Straightforward stock level control.
- Stock alerts are unobtrusive and stock reordering based on stock levels is intuitive and quick.
- Multiple searchable fields help you find any stock item with minimal effort.
- Each stock item holds its own complete sales and purchase history.
- MechanicDesk supports most barcode scanners and label printers. Just plug and play!
- MechanicDesk also supports quick and easy stock takes, all of which are kept for your record and can be accessed at any time.
04Service Scheduling
Easily know which vehicles are due or overdue for service. Easily send reminders to your customers via both email and SMS.
- We support scheduling for services, registrations and warrant of fitnesses (NZ).
- You have full control over when, how and what is sent in your service reminders to your customers.
- Both email and SMS reminders are supported.
05Reporting
Better understand your business with our reporting system - everything from sales and received payments to stock value and employee efficiency.
- We support Income, Expense, Work in Progress, Employee, Marketing and Stock report categories, each with their own set of reports.
06Multisite Management
Managing multiple workshops is a breeze with MechanicDesk. View reports, move stock, etc. all in one place.
- Link multiple workshops together so they can share customers, vehicles, service histories and stock information.
- Manage workshops at different sites centrally through one workstation.
- Switch between different sites with ease to see reports, stock levels, etc.
- Transfer stock between sites in just a few clicks.
- Each workshop may require a separately purchased MechanicDesk account
07Job Management
The essence of MechanicDesk - keeping you up to date with each and every job in your workshop at a glance. Manage jobs with your colleagues centrally and in real time.
- Quickly locate jobs with our powerful search engine.
- Each job holds all information pertaining to it e.g. invoices, bills, purchase orders, job cards, etc. in an unobtrusive way.
- Jobs allow you to link to many other functions and utilites in MechanicDesk such as service scheduling, productivity tracking, etc.
- Easily print job cards or send them to your technicians via email.
Highlight
MechanicDesk's Job Type functionality helps you save commonly done jobs and services as templates to be used over and over again, drastically cutting down time spent on preparing job cards and/or invoices.
08Customer and Vehicle Management
Easily store your workshop's customers details for use throughout the system via MechanicDesk's intelligent auto-suggest and auto-complete functions.
- All of your customers information at your fingertips. You will never have to fumble around looking for phone numbers or email addresses ever again.
- MechanicDesk supports unlimited customer entries in your database.
- We also support complete customer and vehicle histories as well as the ability to upload photos and documents against any customer or vehicle.
- Send statements or communicate with your customers via email directly from MechanicDesk.
09Supplier Management
Reorder from your trusted suppliers in a dash. Stay on top of your bills and bill payments with ease.
- All of your supplier information at your fingertips. You will never have to fumble around looking for phone numbers or email addresses ever again.
- MechanicDesk supports unlimited supplier entries in your database.
- We also support complete supplier purchase histories as well as the ability to upload photos and documents against any supplier.
- Send statements or communicate with your suppliers via email or SMS directly from MechanicDesk.
- Raise purchase orders and send them via email to your suppliers in under a minute.
Highlight
MechanicDesk supports integrations with major automotive supplier platforms such as Repco Navigator Pro, Burson EzyParts, etc. and more.
10Point of Sales
Make lightning quick sales on the spot with only a few clicks. If you have barcode scanners and label printers, even better!
- Most commercial barcode scanners and label printers are supported.
- Track your workshop sources of business at the POS.
11Data Import/Export
We help you import your workshop data so you don't have to start over from scratch. Your data is available to you at all times.
- We understand how valuable your data is to your business. Hence we strive to do all we can to import your data into your MechanicDesk. We do this at no additional cost to you and hope that it helps to make your transition to MechanicDesk as smooth as possible.
- We are able to help you import customer, vehicle, supplier, stock and vehicle history data (up to 3 years prior to the present day).
- Data is typically imported into the system within 1-3 days.
- Any data you enter into MechanicDesk via any means is your data. Thus you can export all or some portion of it at any time via our data export function. You can do this as many times as you require to serve as a secondary backup of your data in addition to MechanicDesk's backup and safeguard routines, again, at no additional cost to you.
12Superhero Support
We believe that software is only as good as the support that follows it. Your support team is here whenever you need us, and that's a promise.
- The team at MechanicDesk understands the frustration of having unanswered questions hamper your entire day of productivity. This forms the backbone of our customer support efforts. With us, you will never have to wait until the next day for answers.
- Our typical turnaround time is 10-15 minutes of your initial contact.
- We are reachable via chat from this website, email or phone. Please refer to the Support/Demo tab for more details.
- We provide the same high standard of support to you, regardless of your subscription plan.
Suitable for
Suitable for any service centers
0+
Mechanics on MechanicDesk
0
Days free trial
0
Partner integrations
0
Countries supported
Integrations
Powerful. Streamlined. Connected.
Integrate with various software systems to streamline your workshop's workflows and processes
More details
We understand the wide range of utitilies required to run a workshop and a business effectively, everything from part look up and ordering to financial accounting and customer relations management. With our partner integrations, we aim to help provide you with the best tools that you will need for every aspect of your business.
Accounting3
Xero is an easy-to-use but powerful online accounting software designed for the cloud. Xero accounting software is made for small business owners.
MechanicDesk currently integrates with all versions of Xero.
www.xero.comMYOB, Mind Your Own Business, is an Australian multinational corporation that provides tax, accounting and other services to small and medium businesses.
MechanicDesk currently integrates with MYOB AccountRight and MYOB Essentials (online versions only).
www.myob.comQuickBooks is Intuit's set of software solutions designed to manage payroll, inventory, sales and other needs of a small business. The software features marketing tools, merchant services, product and supplies, as well as training solutions.
MechanicDesk currently integrates with QuickBooks Online.
www.intuit.com.auSupplier8
Navigator Pro is Repco's Online parts ordering solution available for trade account customers so you can order parts without picking up the phone, saving you time, effort and money in your workshop.
www.repcotrade.com.auBurson EzyParts is Burson's Online parts ordering solution available for trade account customers so you can order parts without picking up the phone, saving you time, effort and money in your workshop.
www.burson.com.au/trade-centre/ezypartsNAPA PROLink streamlines the parts buying process by providing a real-time, online connection between a local shop's computer system and the nearest NAPA Auto Parts store that dispatches the parts
www.napaparts.com.auAutopro is the online ordering platform for Autopro Parts Professionals, Australia's oldest and largest independent automotive aftermarket parts and accessories retailer.
www.autopro.com.auhsy Autoparts is Australia's leading distributor and supplier to the independent repairers. Specialising in BMW, Mercedes, Audi, VW, Mini, Porsche, Volvo, Skoda, Peugeot, Citroen and Renault. Providing you with a comprehensive range of new OEM and quality aftermarket spare parts for both passenger vehicles and light commercials.
www.hsy.com.auEstablished in 1988, Auto One is an independently owned Australian business whose shareholders are the members who serve and give you professional advice at your local Auto One store.
www.autoone.com.auBNT Automotive has been a supplier to the New Zealand aftermarket for over 60 years. BNT prides itself on offering superior service to our customers and offering an extensive range of products that service New Zealands diverse automotive marketplace. With 60 branches BNT's geographic reach has stores located throughout all major centres over the country.
bntnz.co.nzAutolign is New Zealand's largest Specialised Steering and Suspension Importers and Distributors. The company specialises in the supply of suspension components to wholesalers, resellers and the trade with its supply of leading brands from around the world.
www.autolign.co.nzMass Mail/CRM1
MailChimp is a marketing automation platform and an email marketing service. MailChimp's operator is the American based company Rocket Science Group.
www.mailchimp.comEFTPOS Terminals2
Windcave (previously Payment Express) is a high growth, innovative global leader in payment technology. Providing PCI DSS compliant payment solutions, we're certified with all major card schemes. A global end to end platform for ecommerce, retail and unattended that facilitates payments seamlessly in real time.
MechanicDesk currently integrates with Windcave EFTPOS terminals to streamline EFTPOS payment processes in MechanicDesk.
www.windcave.comTill Payments is an integrated payment solutions provider committed to accelerating growth for businesses around the world.
MechanicDesk currently integrates with Till Payments EFTPOS terminals to streamline EFTPOS payment processes in MechanicDesk.
tillpayments.comVehicle Look Up3
This is a vehicle information lookup service for vehicles based in Australia.
CarJam is a New Zealand based online service offering automotive information and history look up services.
www.carjam.co.nzMy Car Check is a British vehicle history checking company owned by CDL Vehicle Information Services.
www.mycarcheck.comLoyalty Programmes1
AMS Rewards, part of Australian Motoring Services (AMS), is the driving force behind the Australian Auto Club's Show Your Card and Save Program, which offers Members high value discounts at a range of retailers and on goods and services throughout Australia.
amsrewards.com.au
Testimonials
Proven. Loved. Relied on.
Hear it from those who use MechanicDesk every day
More happy customers
Pricing plans
A plan for any workshop
Starter
$85.00
/ month + GST
1 user/employee
Sign Up- Free trial14 days free trial
- Included users1 user/employee
- Extra user / month+ $15/m
- Per SMS+ $0.10
- Stock items50,000
- SupportFull support from our support team
Small
$115.00
/ month + GST
3 users/employees
Sign Up- Free trial14 days free trial
- Included users3 users/employees
- Extra user / month+ $15/m
- Per SMS+ $0.10
- Stock items100,000
- SupportFull support from our support team
Team
$150.00
/ month + GST
6 users/employees
Sign Up- Free trial14 days free trial
- Included users6 users/employees
- Extra user / month+ $10/m
- Per SMS+ $0.10
- Stock itemsUnlimited
- SupportFull support from our support team
Large
$250.00
/ month + GST
15 users/employees
Sign Up- Free trial14 days free trial
- Included users15 users/employees
- Extra user / month+ $10/m
- Per SMS+ $0.10
- Stock itemsUnlimited
- SupportFull support from our support team
Customized Templates
Customized print templates allow you to have your own uniquely designed invoice, job card, quote etc..
Digital Signatures
Capture your customer signature for job card and purchasing authorizations directly from your phone or tablet.
* Available at additional charges, please contact our support for more details
Support/Demo
Support that answers, not tickets that queue
Our typical turnaround time is 10-15 minutes of your initial contact.
Online manual
Please click the button below to access our online manual
Online ManualGive us a call
Our support line numbers are
- Australia1300 737 100
- New Zealand0800 110 259
- United Kingdom0800 096 8794
- Global+61 1300 737 100
TeamViewer
We perform all support/demo functions via TeamViewer
Book a demoSend us a message
Please click the button below to send us an online message
MessageOver 50 step-by-step video tutorials cover everything from your first job to integrations, reporting and the mobile app.
Vehicle Visuals: A picture is worth a thousand words
We at MechanicDesk would like to introduce you to our newest integration, Vehicle Visuals!...
view more
Clocking your time has never been easier
With our most recent update we have implemented a new feature called The Workstation...
view more
Get started
Set it up this morning.
Set it up this morning.
Book jobs this afternoon.
14 days free trial · No installation required · Automatic data backup · Full support from our support team
Contact Us
We always love hearing from you
Send us a Message
How to Reach Us
Autodeck Pty. Ltd.
Suite 2, Level 10, 34 Queen Street
Melbourne, Victoria 3000, Australia
contact@mechanicdesk.com.au
support@mechanicdesk.com.au
- Australia1300 737 100
- New Zealand0800 110 259
- United Kingdom0800 096 8794
- Global+61 1300 737 100